Use Free Personalized Email Templates for Sending Resumes & Cover Letters to Companies for a Job Offer
Which are the best email templates (formats, or examples) for sending resumes and cover letters to a company offering your dream job opportunity? Loopcv collects new job opportunities and creates fully personalised emails. No effort required.
Free Job Application Email Templates
Ready to use - copy, paste, and personalise before sending. Or let LoopCV send them automatically on your behalf.
Standard job application
Dear [Hiring Manager's Name], I am writing to apply for the [Job Title] position at [Company Name]. I came across this opportunity and believe my background in [Your Field/Skill] makes me a strong fit for the role. I have [X years] of experience in [relevant area] and have previously [brief achievement or relevant experience]. I am confident I can contribute meaningfully to your team from day one. Please find my CV attached. I would welcome the chance to discuss how my background aligns with what you are looking for. Thank you for your time and consideration. Best regards, [Your Name] [Phone Number] | [LinkedIn URL]
Cold outreach - no job posting
Dear [Hiring Manager's Name], I hope this message finds you well. I am reaching out because I have been following [Company Name]'s work in [industry/area] and would love to explore whether there are any opportunities that align with my background. I have [X years] of experience in [relevant field], with a particular focus on [specific skill or area]. Some highlights from my recent work include [one-line achievement]. I have attached my CV for your reference. I would be happy to connect for a brief call at your convenience to learn more about your team's needs. Thank you for taking the time to read this. Best regards, [Your Name] [Phone Number] | [LinkedIn URL]
Follow-up after submitting application
Dear [Hiring Manager's Name], I wanted to follow up on my application for the [Job Title] role, which I submitted on [Date]. I remain very interested in the position and in joining the team at [Company Name]. If there is anything further you need from my side - additional references, portfolio samples, or a cover letter - I would be happy to provide it. I look forward to hearing from you and appreciate your time. Best regards, [Your Name] [Phone Number] | [LinkedIn URL]
Referred by a contact
Dear [Hiring Manager's Name], [Referral Name] suggested I reach out to you regarding the [Job Title] opening at [Company Name]. They spoke highly of the team and felt my background would be a strong match. I have [X years] of experience in [relevant field] and have [brief relevant achievement]. I am excited about the direction [Company Name] is heading and would love to be part of it. I have attached my CV and would welcome a conversation at a time that suits you. Thank you for your time. Best regards, [Your Name] [Phone Number] | [LinkedIn URL]
Internship application
Dear [Hiring Manager's Name], I am a [Year, e.g. second-year] student in [Degree Programme] at [University Name] and am writing to apply for an internship at [Company Name]. I am passionate about [relevant field] and have developed skills in [relevant skill or tool] through [coursework/projects/part-time experience]. I am eager to apply what I have learned in a real-world setting and contribute to your team. Please find my CV attached. I am available from [Start Date] and am happy to discuss any upcoming opportunities. Thank you for considering my application. Best regards, [Your Name] [Phone Number] | [LinkedIn URL]
Short message when applying via a platform
Dear Hiring Team, I am very interested in the [Job Title] position at [Company Name]. With [X years] of experience in [relevant field], I am confident I can add real value to your team from day one. I have attached my CV and look forward to the opportunity to discuss my application further. Thank you for your time. Best regards, [Your Name]
Want LoopCV to send these automatically?
Instead of copying and pasting manually for every company, LoopCV can send personalised versions of these templates to hundreds of matching companies on your behalf - every day, automatically.
Start for free - no credit card requiredFrequently Asked Questions
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What should I write in an email when sending my resume?
Keep it short and professional. Include: a subject line with the job title and your name, a one-sentence introduction, two to three lines about your relevant experience and why you are a good fit, and a closing line with your contact details. Use one of the templates above as a starting point.
What is the best email format for a job application?
The best format is: subject line → greeting → brief intro (who you are and what you want) → one to two lines of relevant experience → closing line and call to action → signature with phone and LinkedIn. Keep the total email under 150 words for cold outreach and under 200 words for responses to job postings.
Should I attach my CV or include it in the email body?
Always attach your CV as a PDF — never paste it into the email body. Mention the attachment in your email: "I have attached my CV for your reference." Make sure the file is named clearly, for example: "YourName_CV.pdf".
How do I personalise a job application email?
Replace every placeholder in the template with real information: the hiring manager's name (check LinkedIn), the specific job title, and a one-line reference to something specific about the company. LoopCV's Dynamic Emails feature can personalise these fields automatically using variables like {{ company_name }} and {{ job_title }}.
How many job application emails should I send per day?
There is no fixed rule, but quality matters more than quantity. A well-personalised email to 10 targeted companies will outperform a generic email to 100. If you want to increase volume without sacrificing personalisation, LoopCV automates the process — sending tailored emails daily on your behalf.
Can I use these email templates for LinkedIn messages?
Yes, with minor adjustments. LinkedIn messages should be shorter — aim for 3 to 4 sentences maximum. Remove formal elements like the subject line and signature, and get to the point immediately. Template 2 (cold outreach) works particularly well adapted for LinkedIn InMail.
Use variables to create fully personalised emails with our free automated job application templates, approaching every company with a different email
Approaching every company with a different email.
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How email templates can help you get closer to your dream job
- Using our pre-made and tested templates you start getting responses from companies
- You can send fully personalised emails using our email variables like
{{ this }} - In our dashboard your can track email open ratio, and optimize your emails
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